UT Shield

Type of Data

The Texas ERC data repository includes data from the Texas Education Agency (TEA), the Texas Higher Education Coordinating Board (THECB), the Financial Aid Database (FADS), the State Board of Educator Certification (SBEC), and the Texas Workforce Commission (TWC).

As of August 2015, the Texas ERC has the following data available. For a complete inventory of the specific data sets held within the repository, see the Texas ERC Data Inventory.

TEA Data

TEA data is derived from the following source systems:

  • Public Education Information Management System (PEIMS)
  • Texas Assessment of Academic Skills (TAAS)
  • Texas Assessment of Knowledge and Skills (TAKS)
  • State accountability reports (2004-2009)
  • AEIS reports (2008-2009)

Specifically, the Texas ERC data warehouse provides access to:

District and Campus

  • Organizational data
  • Financial data, budgeted and actual
  • Staff employment data

Student

  • Enrollment
  • Attendance
  • Course completion
  • Graduation, leaver, and dropout
  • Special education data
  • Disciplinary data

Assessment

  • TAAS, TAKS, and STAAR data, all grades, all subjects, all versions, Spanish and English
  • Texas English Language Proficiency Assessment System (TELPAS)

Accountability

  • Federal accountability reports
  • State accountability reports

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THECB Data

  • CBM Report 1: Student Enrollment
  • CBM Report 2: Texas Academic Skills Program (TASP) / Texas Success Initiative (TSI)
  • CBM Report 4: Class Report
  • CBM Report 8: Faculty Report
  • CBM Report 9: Graduates Report
  • CBM Report 11: Facilities Room Inventory Report
  • CBM Report 14: Facilities Building Inventory Report
  • CBM Report A: Students in Continuing Education Courses Report
  • CBM Report B: Admissions Report
  • CBM Report C: Continuing Education Class Report
  • CBM Report M: Marketable Skills Achievement Report
  • CBM Report R: Residents/Fellows Report

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FADS Data

  • Financial Aid information

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SBEC Data

The Texas ERC data warehouse includes the following educator certification data:

  • Certification data

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TWC Data

  • Employment wage reports

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Additional Data

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Adding Supplemental Data

Procedures and mechanisms are available to enable researchers to add supplemental data to the Texas ERC data warehouse for use by a specific research project. In cases where student records within these supplemental data must be matched to corresponding Texas ERC student data records, the TEA and the THECB will provide alternative ID mapping services. To comply with Family Educational Rights and Privacy Act (FERPA) requirements, these supplemental data files must have a destruction date that corresponds with the end of the dependent research project.

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Data Formats and Documentation

The format and content of the data in the Texas ERC data warehouse are based on the format and content of the information that comes from the TEA, the THECB, and the TWC. These agencies maintain documentation on their own web sites that describe the data provided by them.
For information about the content and general format of the TEA Public Education Information Management System (PEIMS) data, see TEA’s website.For information about the content and general format of the THECB reports and FADS data, see THECB’s website.

For information about the content and general format of TEA student assessment data (TAAS and TAKS) and State Board of Education data, see the Testing/Accountability section of TEA’s website.

For information about the content of TWC wage report data, see TWC’s website.

For information about 2018 and 2019 STAAR file formats and variable information, the TEA Data File Formats page:

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Statistical Tools

The Texas ERC provides researchers with access to the following statistical applications:

  • SAS®, Version 9.4
  • IBM SPSS Statistics®, Version 26
  • R Statistics®, Versions 3.6.1
  • R Studio 1.2.1335
  • Stata 16

The data in the Texas ERC data warehouse is available to these applications in each application’s native format and within ASCII text data files. Information regarding the layout of the records in these data sets is available upon request from the Texas ERC. Layout information is also available in hardcopy at The University of Texas at Austin research workstation locations.

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