To offset the costs of providing the operational and audit functions required by ERC contracts and to comply with the rules of the Texas education agencies and the ERC Advisory Board, the Texas ERC levies the charges shown below in the Annual Access Fee schedule. The Texas ERC may, at its sole discretion, waive or modify access fees.
Current Annual Data Access Fees
| Affiliation | ERC Authorized Researchers (Non-Student) | Student Researchers (Dissertations) | Additional Researchers |
|---|---|---|---|
| Within UT System | $10,000/year | $500/year | $1,000 per add’l researcher |
| Outside UT System | $15,000/year | $5,000/year | $1,500 per add’l researcher |
| ● The fee is per project, per year; project yearly dates begin on the day of approval from the Advisory Board. ● The fee for ERC Authorized Researchers covers up to two (2) researchers per Approved Project. ● If more than two researchers are needed/requested, Additional Researcher fees will apply and be charged. ● Due to resource restrictions, there is a limit of four (4) researchers per active project. |
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Data access cannot be granted to researchers until fees have been paid.
Please note: ERC fees and charges are subject to change without notice. Please check this site regularly for current and updated fee information. For Approved Projects with special requirements, annual fees may be negotiated between the Texas ERC and the principal investigators.
Definitions
- Approved Project – A research project utilizing the ERC data, to be conducted under the auspices of the ERC and for which approval has been granted by the Advisory Board.
- Authorized Representative – The State of Texas’ designated ERC (The University of Texas at Austin and the other at The University of Texas at Dallas) are considered authorized representatives of the state as defined by Family Educational Rights and Privacy Act of 1974 (FERPA).
- ERC Authorized Researcher – An ERC Authorized Researcher is considered an Agent of the ERC. An Agent is a person who is authorized to access the ERC data to conduct work as part of an approved project at a designated ERC access location. An Agent or ERC Authorized Researcher must either be a primary investigator designated for an approved project or be assigned to conduct work on behalf of an approved project by one or more of its primary investigators of record. An Agent or ERC Authorized Researcher must have a current, signed confidentiality agreement on file with the Texas ERC.
- Student – An ERC Authorized Researcher who is currently seeking a college degree and has received IRB Approval from their respective institute of higher education.
- Within System – An institution that is a member of the same Texas university system as the Educational Research Center’s institution (e.g. The University of Texas at San Antonio).
